University of Chicago Intellectual Property Associate in Chicago, Illinois

*Standard Summary
About the Unit
Unit Job Summary

Under the supervision of the Director of Intellectual Property, the Intellectual Property Associate will provide support for the work of the Intellectual Property (IP) department. Draft and issue all author contracts, amendments, and cancellations on behalf of the Press. Check Press contracts for books and journals, and assist in the sale of English-language subsidiary rights in Press publications to co-publishers, reprint publishers, book clubs, and other licensees. Drafts and issues all out-going license agreements or works with licensees to prepare agreements. Acts as a liaison to other Press departments to help manage the publishing process, especially consulting on permission issues. Serves as a liaison to publishers, agents, authors, and the general public regarding Press IP. Oversees the acquisition of electronic rights for backlist Press publications. Supervises a student Rights Assistant and the registration of all Press publications with the US Library of Congress Copyright Office. Analyzes publication agreements and assesses rights held by the Press in order to make independent decisions regarding future use of Press IP. Checks and edits copyright notices pre-publication. Manages expired licenses and extensions. Additional office and clerical functions as needed.


Bachelor's degree required.


At least two years of relevant experience required. At least one year of professional experience using Microsoft Word and Excel required.


Excellent written and verbal communication skills required. Excellent command of written English required. Knowledge of grammar, punctuation, spelling, and style required. Strong proofreading skills required. Strong organizational skills required. Ability to handle large number of documents and projects with high accuracy and attention to detail required. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required. Ability to focus on complex material for lengthy periods each day required. Courtesy and tact in dealing with authors and licensees required. Ability to work independently and as part of a team required. Interpersonal skills required. Analytical skills required. Decision-making skills required. Attention to detail required. Proficiency with computers required. Strong word processing and spreadsheet skills required. Knowledge of Microsoft Word required. Experience and proficiency with databases preferred. Facility with scholarly content and communications preferred. Familiarity with contracts or copyright law preferred. Fluency in a foreign language, especially French or Spanish preferred.

Required Job Seeker Documents

Resume Cover Letter

Optional Job Seeker Documents

Requisition Number: 103438

Departmental Job Title: Intellectual Property Associate

Type of Position: Staff

Number of Positions Available: 1

Division: University of Chicago Press

Department: 5674540-Press-Books Division

Work Location: Campus - Hyde Park

Work Schedule: Full-Time

Hours/Week: 37.5

If other than regular hours (M-F, 8:30-5:00) please detail: regular

Benefits Eligible?: Yes

Union (If applicable): Non-Union

Pay Grade: NA

Pay Range: Depends on Qualifications

Pay Frequency: Monthly

Does this position require incumbent to operate a vehicle on the job?: No

Is a Background Check Required?: Yes

Is Drug Testing Required?: No

Employee Referral Bonus Amount: None

Posting Date: 08-23-2017

Remove from posting on or before: 02-23-2018