American Heart Association Executive Assistant - Legal Department in Dallas, Texas

Executive Assistant - Legal Department

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Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in our Legal Department located at our National Center office in Dallas, TX . The Executive Assistant will provide executive-level administrative support to the General Counsel, Assistant General Counsel, Director of Compliance and Director of Governance. Responsibilities include:

Essential Job Duties:

  • Receives, screens and routes calls; responds to meeting requests and inquiries.

  • Maintains General Counsel’s calendar by planning and scheduling meetings, conferences, teleconferences, and travel; preparing packets for meetings and travel.

  • Supports the General Counsel and Assistant General Counsel with departmental meetings, including creating agendas, recording and tracking action items, and handling related communications.

  • Assists the General Counsel with creation and maintenance of electronic files and records of legal and business matters in the department’s systems.

  • Schedules meetings, assists with agendas, annotated agendas, exhibits, and provides logistical support to the Director of Governance for the national Board of Directors meetings.

  • Drafts correspondence, reports and other documents for General Counsel review.

  • Provides administrative support and project coordination for the Deputy General Counsel, Assistant General Counsel and Director of Compliance as needed.

  • Provides backup phone support and coverage for CEO Office.

  • Provides backup administrative legal support for Operations Manager.

  • Maintains records, registrations and renewals and other legal documentation.

Required Experience

Want to help get your resume to the top? Take a look at the experience we require:

  • Minimum of five (5) years of experience providing professional support at the senior management or executive level. Legal assistant experience a plus.

  • Knowledge of standard administrative practices, office procedures, record keeping, filing and telephone etiquette.

  • Knowledge of the principles and practices of meeting planning and administration.

  • Experience with project management or coordination, especially in a legal, corporate records, or regulatory compliance environment.

  • Skill in effective written and oral communications, including drafting and editing/revising agendas, exhibits and minutes.

  • Proficiency in Microsoft Office applications, document management and accounting systems or other business applications.

  • Ability to work independently, and to initiate and follow up on all assigned tasks without supervision.

  • Excellent organizational and time management skills.

  • Ability to interact with all levels of AHA volunteers and staff with excellent interpersonal skills.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

Click here to see other opportunities with the American Heart Association

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Job Location

Dallas, Texas, United States

Position Type


Job Category: Legal

EOE Minorities/Females/Protected Veterans/Disabled