Interior, Bureau of Indian Affairs Legal Instruments Examiner, GS-0963-7/8/9 in Sacramento, California

Job Overview

Job Overview

The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.

Vacancy Identification Number (VIN): 1987590


#4220016,*Pacific Region, Office of the Deputy*

Director of Trust Services,*Division of Real Estate*

Services, Branch of Land Title Records Office,

Sacramento, California

GS-09: $53,692 - $69,803 Per Annum

GS-08: $48,612 - $63,192 Per Annum

GS-07: $43,895 - $57,067 Per Annum

(First time hires to the Federal Government normally start at the lower salary range of the grade level).

INDIAN PREFERENCE:Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).

VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA):Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran’s preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information, click here:

FORMER FEDERAL EMPLOYEES:Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

Additional selections may be made from this announcement if identical vacancies occur within 90 days from the closing date.


NOTE: If the position is filled at a lower grade level, subsequent promotion to the next grade level will be processed without further competition under the Merit Promotion Program at such time as performance and qualification requirements are met and classification review discloses the duties being performed properly warrant classification to the next higher grade level.


  • Examines and reviews a wide range of conveyance and legal documents to determine whether the action sought by the originating office corresponds with governing regulations. Recording Functions of Land Titles and Records Offices.
  • Recorder must review and construe numerous distinct categories of legal documents and must be accurate and reliable.
  • Responsible to the Land Title and Records Office Manager for recordation, examination, extracting and microfilmed and entered into the Trust Assets and Accounts Management System (TAAMS), of all legal instruments affecting trust, fee simple and restricted lands within the jurisdiction of the Pacific Region.
  • A working knowledge of laws, secretarial and executive orders that are written specifically for each reservation under the Pacific Region jurisdiction is essential in the performance of the duties.
  • Assists the United States, Indian tribes and individual Indian people in the maintenance and enhancement of their land interest holdings.
Supervisory Status


Promotion Potential


Travel Required
  • Occasional Travel
Relocation Authorized
  • Yes
Who May Apply
This job is open to…


Questions? This job is open to 4 groups.

Job Requirements

Job Requirements
Key Requirements

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0963).

GS-7: I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-6 in the Federal Service (obtained in either the public or private sector). This experience must include 3 of the 5 activities: 1) gather and assemble relevant title documents, identifying potential problems on land/parcel title documents; 2) prepare abstracts of title by carefully examining each legal instrument, determining the correct legal description of the property, identifying current owners of the property and their fractioned title and monetary interests, identifying and curing title defects; 3) Image title documents; 4) scan and code the title document into the electronic records system; 5) receive the scanned title documents and encode into the records system.

GS-8: In addition to the experience listed at the lower grade level(s), I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-7 in the Federal Service (obtained in either the public or private sector). This experience must include 4 of the 6 activities: 1) Examine and corrects complex title documents; 2) researching and analyzing legal documents pertaining to statutes, regulations and judicial decisions; 3) examining complex title documents for the acquisition and disposal of real property rights pertaining to trust, restricted, fee and reserved lands; 4) advising realty specialists in the preparation of various forms of title conveyance and divestment documents, equitable title documents, deeds, leases, grants, property management agreements, stipulations, memoranda of understanding, easements, affidavits, reservation statements, etc.; 5) prepare probate modifications to add property to the inventory of an estate, add interest to inventoried lands, and/or correct typographical errors; 6) prepare or assist in preparing various forms of title conveyances and divestment documents.

GS-9: In addition to the experience listed at the lower grade level(s), I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-8 in the Federal Service (obtained in either the public or private sector). This experience must include 6 of the 8 activities: 1) examining extremely difficult, complex, or controversial title cases in all areas of title; 2) revision of title actions and correction of conveyance documents; 3) independently research and analyze legal documents to determine what legal sources apply, define the issues, and applicable principles of law; 4) identifying omissions or errors and prepares notification of the deficiency for the originating office when the legal instrument does not contain sufficient information to record; 5) provides administrative support to the Land Manager in a wide range of administrative functions; 6) acts as liaison for the LTRO Manager in preparing records management reports; 7) advise realty specialists in preparation of various forms (i.e. title conveyance, equitable title, property management agreements, etc.) ensuring that all technical language are legal, clear, accurate, proper, and binding; 8) complete and review extensive chain of title.

SPECIALIZED EXPERIENCE:Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and is typically in or related to the position to be filled.

FOREIGN EDUCATION:If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation upon request. Failure to provide such documentation when requested will result in lost consideration.

For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Dept of Ed.

SUITABILITY, CLEARANCE & REQUIREMENTS:A background security investigation will be required for all new hires. Appointment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination. For more information please refer to the following link: Government Wide Guidance - Fair Employment Opportunities to Applicants

DECLARATION FOR FEDERAL EMPLOYMENT:As a Federal employee, you will be required to submit a signed and completed "Declaration for Federal Employment," OF-306, to determine your suitability for Federal employment and to authorize a background check for Federal employment.

OTHER:Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver’s license may be required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Affairs.

TELEWORK:The Bureau of Indian Affairs has determined that the duties of the position are suitable for telework only during an emergency or natural disaster.

Security Clearance

Public Trust - Background Investigation

Additional Information

Additional Information
What To Expect Next

Once the online questionnaire is received, you will receive an acknowledgement email notifying you that your submission was successful. After a review of your application is made, you will be notified regarding your rating and referral to the hiring official. If further evaluation or interviews are required, you will be contacted.


The Bureau of Indian Affairs offers a comprehensive benefits package. This link provides an overview of the benefits currently offered:

Other Information

CTAP & ICTAP APPLICANTS:Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) participants who are well qualified may apply for this position. To be eligible for consideration under CTAP, an applicant must provide written notification that they will be losing their current federal position. To be eligible for consideration under ICTAP, an applicant must provide proof that they have lost their federal position within the last year. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible. For more information regarding CTAP & ICTAP, please visit

NOTICE TO MALE APPLICANTS:Section 1622 of the Defense Authorization Act of 1986, prohibits any male born after December 31, 1959, from being appointed to a position in an executive agency if he has knowingly and willfully failed to register with the Selective Service System. Male applicants born after December 31, 1959, will be required to complete a certification document to confirm their Selective Service registration status, if selected for appointment.

This job originated on For the full announcement and to apply, visit Only resumes submitted according to the instructions on the job announcement listed at will be considered.

Open & closing dates: 2017-07-14 to 2017-08-04

Salary: $43,895 to $69,803 / per year

Pay scale & grade: GS 07 - 09

Series: 0963 Legal Instruments Examining

Appointment type: Permanent

Work schedule: Full Time

Job announcement number: PR-17-14

Control number: 474507900