Eau Claire County, Wisconsin Legal Specialist I in Eau Claire, Wisconsin

Job Title:Legal Specialist I

Closing Date/Time:Sun. 03/18/18 11:59 PM Central Time

Salary:$18.13 - $19.52 Hourly

Job Type:Full-Time

Location:Eau Claire County Courthouse, 721 Oxford Avenue, Eau Claire, WI 54703, Wisconsin

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POSITION SUMMARY Benefits Supplemental Questions

The Legal Specialist I provides administrative support duties to maintain and access court records including: processing and filing documents; receipting payments, providing appropriate follow-up, scanning, record retention and responding to phone and counter inquiries. Provides extensive customer service to the public.

ESSENTIAL FUNCTIONS (Illustrative only):

  • Opens cases, receives documents, and dockets on computer network; maintains court records, processes various complex orders from the Court and performs any necessary follow-up, following established procedures

  • Performs record checks and pulls files upon request

  • Files all case documents in accordance with model court recordkeeping procedures; captures, oversees, and maintains the electronic record

  • Accesses and distributes case documents and files according to set records management procedures and within stringent timelines

  • Accountable for handling case file retention, disposal, and destruction per Supreme Court Rule and established procedures: prepares retention, destruction, and preservation schedules and coordinates arrangements for the proper treatment of records

  • Physically moves and organizes the files in the Clerk of Court's vault and file shelving areas

  • Responds to a high volume of written and verbal inquiries from various sources, including; the general public, internal and external customers, the legal community, the media and government agencies

  • Handles and processes attorney bills; verifies accuracy of dates of representation, allowable services and expenses; and determines timeliness of bills

  • Adds assessments on financials and amends Judgments of Conviction(s) to reflect correct information; dockets in the court record

  • Assists the public, attorneys, law enforcement, state agencies and others in providing information and resolving issues involving multiple case types

  • Maintains and applies up to date knowledge of local court rules, relevant state statues, judicial priorities and office policies

  • Fiscal and bookkeeping responsibilities including receipting, disbursing, depositing and balancing substantial sums of money

  • Interprets minutes from court to extract information and calculate often complex orders

  • Reconciles and processes reports from a variety of internal and external agencies

  • Arranges payment plans and authorizes extensions to fine payments when appropriate

  • Researches and analyzes delinquent accounts; issuing money judgments, satisfying judgments, and determining suitability for tax intercept or driver's license

  • Performs jury management duties as assigned or directed

  • Performs other related duties as assigned or directed


  • High school diploma or its equivalent (GED)

  • Two (2) or more years of previous general office experience including responsibility for customer service, data entry, information processing and/or dissemination

  • Proficiency in personal computer, database and network operating systems


  • Appointment will be conditional upon successful completion of a criminal background check