Yakima County 102-03 Financial Specialist - District Court in Grandview, Washington

Overview

There is one opening with the Yakima County District Court in the Grandview, WA location.

This position is responsible for specialized in-court office support activities involving courtroom processes, client services and case management relating to financial obligations owed to District Court and Probation Services, office support duties such as preparation and distribution of bench warrants, scheduling of District Court infraction hearings, preparation and distribution of legal documents, data entry into DISCUS, scanning and indexing, and responding to or routing telephone inquiries and records maintenance.This recruitment may be used to fill future openings which may occur within 90 days of the closing date of this posting.

Typing Test Requirement

This position requires a typing test with a minimum of 35 net wpm, to be taken in the Yakima County Human Resources Department, 128 N. 2nd Street, Room B27. Tests are administered on a first-come, first-serve basis and must be completed by 3:30 pm on the closing date of the posting.

Responsibilities

Essential Job Functions

Creates accounts receivable & time payment arrangement records; monitors, posts & disburses bail/bonds; monitors bench warrant & “Failure to Appear” status in order to maintain accurate Dept of Licensing records.

Receives and receipts payments in person, by phone, and by mail. Reviews Accounts Receivable documents and creates/adjusts for financial accuracy or adjustments.

Conducts financial interviews with court clients & establishes financial payment schedules with client, applying knowledge of State/Local Court Rules, Court/Probation procedures and policies.

Issues Department of Licensing (DOL) Failure to Appear (FTA) notices; identifies FTA issues on traffic infractions and coordinates activities with other agencies involved; removes FTA when appropriate by contacting the Department of Licensing.

Monitors Court financial accounts & determines eligibility for collection action according to established procedures. Processes collection-eligible accounts.

Prepares court & other legal documents for entry into court case files & statewide database (DISCIS). Summarizes & records written judicial orders for entry to case files, DISCIS & JIS databases; maintains accurate criminal history records for defendants; responds to telephone, mail or in-person inquiries regarding hearing schedules, court rules, records and office procedures.

Prepares & maintains daily written & audio record of all court proceedings. Prepares daily/weekly court calendars.

Indexes & secures trial exhibits (drugs, weapons, blood-borne pathogen materials & money); maintains chain of custody; applies policies & procedures in disposition of evidence.

Reviews, recalls and updates warrants in computer system. Prepares civil case filing information, enters data into DISCIS system, and prepares judgment transcript for clients.

Disseminates information & ensures confidentiality regarding ongoing case information. Coordinates communications between Judge, attorneys, staff, and maintains integrity of jurors. Monitors courtroom events to identify potential security risks, breach of protocols, or special need situations. Maintain files and helps with record retention and filing of records.

Performs other duties as required

Qualifications

Education and Experience

High School Diploma or General Equivalency Diploma (GED) and three years of clerical and/or financial training/experience beyond high school, including 6 months in area of specialty OR an equivalent combination of education and experience that provides knowledge, skills and abilities sufficient to perform the essential duties of the job.

Required

  • Employment offers are contingent upon successful completion of a criminal background investigation.

  • Successful completion of a keyboarding test (typing speed/accuracy) with a minimum of 35 net words per minute.

Preferred

  • Bilingual in English and Spanish

  • Experience in Collections, Legal Office and/or Government Accounting

Typing Test Requirement

This position requires a typing test with a minimum of 35 net wpm, to be taken in the Yakima County Human Resources Department, 128 N. 2nd Street, Room B27. Tests are administered on a first-come, first-serve basis and must be completed by 3:30 pm on the closing date of the posting.

Bargaining Unit:

This is a Yakima County Courthouse AFSCME 87 Master Contract Bargaining Unit position. As a condition of employment, you are required to become a member of the Unit or pay representation fees per the negotiated contract.

Equipment Operated

Computer, Calculator, Fax Machine, Copy Machine, Tape Recording Machine, Telephone, Small Office Equipment, Stapler, Hole Punch

Working Conditions/Physical Requirements

Duties are performed in an office setting and may involve exposure to potentially violent, hostile individuals. Positions in the class typically require: stooping, kneeling, crouching, reaching, mobility, fingering, grasping, talking, hearing, seeing, and repetitive motions.

Rated as Sedentary work:exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting, most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Unique Working Conditions That May Apply

  • Duties are performed in an office and/or court setting.

  • May involve exposure to potentially violent or hostile individuals.

  • Confidentiality is a requirement.

  • The courtroom environment is unique.

  • Security issues, handling of exhibits, domestic violence issues and jury integrity are daily events.

Knowledge of (Upon Entry)

  • The legal system including legal terminology, court rules and procedures

  • Computers and word processing software

  • Roles and responsibilities of a Limited Jurisdiction Court, and other judicial system departments and agencies

  • Basic mathematics and accounting theories and principles

  • Grammar, spelling and punctuation

  • File maintenance techniques

  • Customer service techniques

  • Office practices and procedures

  • Data processing system and methods for input

  • Modern office procedures and customer service techniques

Skills and Abilities (Upon Entry)

  • Critical thinking sufficient to summarize and interpret Court rulings, written opinions and legal documents

  • Writing business correspondence, drafting documents and recording minutes

  • Reviewing and verifying accounting information and performing calculations

  • Counting money and making correct change

  • Organization, prioritization and time management

  • Communication of complex and/or sensitive information to a widely diverse population

  • Use of office equipment and computer equipment and software

  • Making responsible decisions in accordance with office policies and state statutes

  • Establishing effective working relationships with co-workers, other agencies and the general public

  • Working effectively with constant interruptions

  • Communicating and expressing ideas effectively, orally and in writing

Working TitleFinancial Specialist

LocationUS-WA-Grandview

TypeRegular Full Time Budgeted

FLSA StatusNon-Exempt

DepartmentDistrict Court-Grandview/Union Gap

Hours/Week40

Required Testing/ExercisesKeyboarding Assessment- (min 35 wpm)

UnionAFSCME Local 87

Open Date4/9/2018

Close Date4/23/2018

Compensation$2,902 per month