Robert Half Legal Sr. Corporate Law Clerk / Assistant Corporate Secretary in Mississauga, Ontario

Position: Sr. Corporate Law Clerk (Assistant Corporate Secretary) Location: Mississauga, ON We are currently assisting our client, one of Canada's leading consumer-packaged protein company, in the hiring of a Senior Corporate Law Clerk to assume the role of Assistant Corporate Secretary at their Mississauga office. The ideal candidate must have a Law Clerk designation from a recognized institution and a minimum of seven years' experience within the corporate services department of a major law firm or Corporate Secretary background in a publicly traded company KEY RESPONSIBILITIES: Maintenance and control of the minute books; Monitoring and completion of all government-required filings to maintain the status of the companies and their registrations; Registering, maintaining and updating all the companies and subsidiary business names and domain names; Conducting, managing and reporting all SEDI, TSX SecureFile and SEDAR regulatory filings; Assisting the Corporate Secretary by drafting annual disclosure documents, working with the Corporate Secretary through iterations of the documents to filing/mailing and maintaining records of the supporting information; liaising with the Company's transfer agent to effect shareholder mailings; attending to approval and filing on SEDAR of the disclosure documents; Acting as Secretary for Action on Food Security, a registered Canadian charity by maintaining the entity's records, attending board meetings and preparing minutes of meetings for review by the Chair and the Leader; Assisting the Finance Department with annual and quarterly disclosure document filings including preparation, approval and filing on SEDAR of the CEO and CFO certifications and the quarterly disclosure documents; liaising with the Company's transfer agent to effect shareholder mailings; Assisting the Corporate Secretary by preparing first and successive draft minutes of Board and Committee meetings from meeting materials and the Corporate Secretary's notes and shepherding the draft minutes through the minute approval process to completion, approval and signature; Tracking the status of all litigation matters and reporting to relevant parties on the same; requesting updates on outstanding matters and compiling responses; requesting annual updates on outstanding matters from Company counsels; meeting with auditors and Company personnel on a quarterly basis including year-end legal audit enquiries; Organizing venue, coordinating security and drafting Chairman's script and remarks for annual shareholders' meetings; preparing the Secretary's binder for use at the meetings; attending the meetings to ensure that legal procedures are followed; preparing required voting report news release and SEDAR filings; drafting minutes of the meetings; Liaising with transfer agent on all securities related matters; Responding to internal and external business queries; Researching corporate, securities and litigation matters and respond to internal and external queries; Preparing semi-annual summary of corporate and securities law updates for the Corporate Secretary; Managing and maintaining the security documents filing system for the Corporate Secretary's department; Managing and maintaining the GEMS corporate entity database; Using the Diligent board portal to obtain directors' signature of resolutions in writing in lieu of meetings; Maintaining calendars, databases, procedural guides and document templates; Providing efficient, well-organized and cost-effective support to the Corporate Secretary and the Company.

Located in major North American and global markets, Robert Half Legal is the premier provider of legal staffing and consulting solutions on a full-time, project, and temporary basis, serving both law firms and corporate legal departments. We also provide project and eDiscovery teams and workspace for a wide range of initiatives, including litigation support, mergers and acquisitions and document review matters. Our dedicated teams' industry experience allows us to quickly match skilled legal professionals with the best available jobs. We offer challenging opportunities, competitive compensation and benefits, and skills-enhancement training.

Call your local Robert Half Legal office at 888.798.2974 to discover more about this position. Apply for this job now or contact our branch office for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Req ID: 05090-0010400996

Functional Role: Legal General Office Clerk

Country: Canada

State: ON

City: Mississauga

Postal Code: L5N 0A1

Compensation: $90,000.00 to $100,000.00 per year


  • Law Clerk designation with a minimum of seven years' experience

  • Experience with public company regulatory filings

  • Excellent written and oral communication skills

  • Proficiency with Microsoft Office (Word, Excel and Outlook)

  • Experience with corporate entity management database required (GEMS experience an asset)

  • Experience with Diligent board portal an asset

  • High level of attention to detail and accuracy

  • Demonstrate a strong service orientation

  • Ability to assess, prioritize and address important issues under the pressure of tight deadlines and last-minute changes

  • Experience in supervising staff Interested candidates should submit their resume/CV to Chloe Guffogg – for IMMEDIATE CONSIDERATION. All inquires are 100% confidential.