MUFG Union Bank Legal Process - Sr Specialist in Tempe, Arizona

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world with total assets of over $2.4 trillion (as ranked by SNL Financial, April 2016) and 140,000 colleagues in nearly 50 countries. In the U.S., we’re 13,000 strong, working together to positively impact every customer, organization, and community we serve. We achieve this by delivering on our values, putting people first, fostering long-term relationships built on honesty and mutual understanding, and inspiring the best in each other. This is all part of our inclusive, high-performing culture supported by Total Rewards that include our cash balance pension plan. Join a team that’s working to fulfill its vision to be the world’s most trusted financial group.

Job Summary:

Reporting to the Legal Process Supervisor, the Senior Legal Specialist is responsible for the review and completion of Legal Processes received from branches and agencies via U.S. mail, fax and personal service. Processes include Money Judgments, Subpoenas, Search Warrants, Bankruptcies, Small Claims, Crime Reports and other legal orders.

Major Responsibilities:

  • Requires an understanding or the ability to read and interpret complex documents (subpoenas, money judgments, court orders, etc.) and take action as appropriate.

  • Process debits and credit to customer and general ledger accounts based on the legal order.

  • Does appropriate searches for assets and add required restrains on accounts.

  • Balance daily work and ensure its accuracy.

  • Collaborate with various employees in all areas of the Bank including Human Resources, Employee Relations, Information Technology, Legal department, Bank Security and Loss Prevention to obtain bank records or information as requested in a legal order.

  • Handle telephone calls, written inquiries from the offices and individuals outside of the branch and customers.

  • Respond in both written and verbal communication to various individuals dealing with attorneys, customers, office staff, and law enforcement agencies.

  • Representative is also responsible for the completion of the assigned workload within the time constraints identified and demonstrates analytical capabilities while performing tasks which allows for assessment of risk and minimizes potential loss to the bank.

  • Document and track Perform research on Bank's systems.

  • Scan and organize files and records obtained from business lines or other internal Bank sources.

  • Perform additional duties and special projects as assigned.

  • Senior Legal Specialist is responsible for effective and efficient processing flow.

  • Manage high volumes of time sensitive documents, which are critical for audit and records retention requirements.

  • Assist with gathering desktop procedures as changes occur, and create or provide input on new procedures when feasible.

  • Provide support to Team Leads as back up.

  • Ensure efficient workflow to the Operations Department.

  • Work closely with Operations management team to ensure efficiency and high level of customer service is being provided by respective operations staff.

  • Provide feedback and make appropriate recommendations for any processing changes necessary. Minimize losses by assisting in ensuring the efficient and accurate processing by the department.

  • Assist in training existing staff members for any new process rollout.

  • Manage day-to-day service requests, typically related to processing or document routing.

  • Recommend necessary procedures to ensure departmental efficiencies, creating new procedures as necessary.

  • Ensure appropriate reviews are obtained for regulatory, compliance purposes.

  • Facilitate scanning, indexing and ensuring accuracy of process for all related documents.

  • Annotates documents when necessary.

  • Assist with facilitating research of client account/product issues with other departments and follow-up accordingly to ensure completion.

  • Assist in reconciling operational or customer service issues.

  • Computer and technology skills including all aspects of Microsoft Office (Word, Communicator, Excel, Outlook, and PowerPoint).

  • Production environment or process environment experience with attention to precision, accuracy and policy.

  • Strong interpersonal, communication, including verbal, written and listening skills.

  • Process requests and complete complex projects in a timely manner with minimal oversight from others.

  • Capable of drafting and finalizing documents, memos and letters, including strong proofreading skills and correct grammatical usage.

  • Ability to multi-task, analyze and prioritize workload.

  • Excellent organizational and follow-up skills.

  • Knowledge of electronic document storage, and legal process.

  • Maintains confidentiality while building relationships with various divisions in the Bank requiring tact and discipline.

  • Requires 2-3 years’ experience working in a corporate legal department and/or law firm supporting human resources, employee relations, or e-discovery attorneys and paralegals.

  • Bachelor's Degree preferred or relevant experience.

/The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified./

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/We are proud to be an Equal Opportunity/Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category. /

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/A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it’s the bank’s policy to only inquire into a candidate’s criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses./

Job: *Legal

Title: Legal Process - Sr Specialist

Location: ARIZONA-Tempe

Requisition ID: 10020554-WD